We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

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Research Ethics Board (REB)-approved student research email

Description
Templates
Tools and Tips
Timelines

Research emails (typically submitted by graduate students) are studies that have been fully approved by the REB to distribute globally to current students at the university. We work closely with the REB to ensure all approval steps are met and so that research distribution and collection are ethical. Please ensure you are well-versed and fully following the REB's process before reaching out to us.

Important: The REB approving your study and its contents does not mean they have approved the distribution of the study via mass email. They need to approve the email copy after it has been edited and vetted in full by the Student Life Communications team, not your original version.

Template

Download the REB-approved current student research email template

Example

Download the REB-approved current student research email example

Headers

Select a header to download:

Important: Before you request deployment to Student Life Communications, ensure you are reviewing and following the REB's mandatory requirements for sending mass emails.

Follow the style guide and ensure copy is AODA compliant.
Must provide exact parameters of the target group you would like to send emails to (e.g. undergraduate only, graduate only, faculty-specific, Years 3 and 4, etc.).
Keep messages short and concise (no longer than one page).
Select a pre-approved email header from the templates tab.
Use hyperlinks to direct information, where applicable.
Use bulleted lists to keep information short and concise.
Include the date to be sent, target audience, subject line and person/faculty requesting deployment above the header, for context.
Provide contact information at the beginning of the email, following the email template.

Data sets

We have pre-populated email lists (i.e. no extra turnaround time required) for:

All current students
All current undergraduate students
All current graduate studies students
All current professional (Bachelor of Education) students

If you require your email to be sent to a targeted/specific group not listed above (e.g. all Year 3 Engineering students only), the communications team can pull the list for you.

Please indicate your audience clearly on the REB-approved current student research email template.

Approximately 4 to 5 working days.

Please note: This timeline is dependent on the approval process with the REB and if a change request is required by the researcher prior to email distribution. Although we do our best to get communications out ASAP, it's important we follow all ethical standards laid out by the REB.