Research Ethics Board (REB)-approved student research email
Research emails (typically submitted by graduate students) are studies that have been fully approved by the REB to distribute globally to current students at the university. We work closely with the REB to ensure all approval steps are met and so that research distribution and collection are ethical. Please ensure you are well-versed and fully following the REB's process before reaching out to us.
Important: The REB approving your study and its contents does not mean they have approved the distribution of the study via mass email. They need to approve the email copy after it has been edited and vetted in full by the Student Life Communications team, not your original version.
Template
Download the REB-approved current student research email template
Example
Download the REB-approved current student research email example
Headers
Select a header to download:
- Campus – 61 Charles St Building
- Campus - Library - day
- Campus - Library - night
- Campus - Polonsky Commons - walkway
- Campus - Polonsky Commons - ERC
- Campus - Polonsky Commons - from the bridge
- Campus - Polonsky Commons - UA and UB buildings
- Campus - Polonsky Commons in fall - UA and UB buildings
- Campus - Polonsky Commons in winter - UA and UB buildings
- Campus - SIRC Building close up
- Campus - SIRC Building
- Convocation
- Finance - bar graph
- Finance - calculator
- Finance - cash
- Finance - piggy bank
- Generic Ontario Tech logo
- President's office
- Students - 61 Charles St Building
- Students - computer lab
- Student - Library computer
- Students - Library
- Students - SIRC picnic tables
- Students - walking in Polonsky Commons
- Students - walking in winter
Important: Before you request deployment to Student Life Communications, ensure you are reviewing and following the REB's mandatory requirements for sending mass emails.
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Follow the style guide and ensure copy is AODA compliant.
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Must provide exact parameters of the target group you would like to send emails to (e.g. undergraduate only, graduate only, faculty-specific, Years 3 and 4, etc.).
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Keep messages short and concise (no longer than one page).
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Select a pre-approved email header from the templates tab.
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Use hyperlinks to direct information, where applicable.
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Use bulleted lists to keep information short and concise.
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Include the date to be sent, target audience, subject line and person/faculty requesting deployment above the header, for context.
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Provide contact information at the beginning of the email, following the email template.
Data sets
We have pre-populated email lists (i.e. no extra turnaround time required) for:
- All current students
- All current undergraduate students
- All current graduate studies students
- All current professional (Bachelor of Education) students
If you require your email to be sent to a targeted/specific group not listed above (e.g. all Year 3 Engineering students only), the communications team can pull the list for you.
Please indicate your audience clearly on the REB-approved current student research email template.
Approximately 4 to 5 working days.
Please note: This timeline is dependent on the approval process with the REB and if a change request is required by the researcher prior to email distribution. Although we do our best to get communications out ASAP, it's important we follow all ethical standards laid out by the REB.
