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Asset management lifecycle

The asset management lifecycle ensures our assets operate smoothly through four stages: planning, acquisition, operation and maintenance, and disposal.

We conduct annual facility condition assessments, performed both internally and by external vendors, to evaluate assets on a five-year cycle. These assessments identify deferred maintenance and equipment renewal needs.

This data-driven approach allows us to:

  • Adopt technologies for infrastructure effectiveness.
  • Develop maintenance and renewal strategies using a weighted-scoring model to extend asset life.
  • Increase operational efficiency, sustainability and the long-term value of resources.
  • Reduce risks associated with asset management.
Evaluating infrastructure needs

The university receives 80 to 100 capital project requests annually from faculties and departments. These submissions demonstrate the range and complexity of infrastructure needs across the university. However, not all requests move forward, as each project undergoes careful evaluation to ensure it meets university goals and budgetary constraints.

Financial considerations

Capital projects are primarily funded through two sources: operating funds and Facility Renewal Planning (FRP) funding from the provincial government. Currently, operating funds account for less than $500,000, representing approximately 12 per cent of total capital funding. Most funding comes from government grants, which follow strict guidelines and require external approval from the Ministry for deferred maintenance projects.

Major capital projects (budgeted at $4 million or more) are funded through a combination of fundraising, future budget allocations and debt financing, as outlined in the Capital Projects Policy. For more information, visit the university’s Budget overview web page.

Our strategic priorities shape every aspect of capital planning and execution. Each investment advances institutional growth while helping to achieve sustainability, innovation and academic excellence. The following chart illustrates the distribution of capital investments by category for 2025-2026.

 Pie chart showing Ontario Tech University’s Fiscal Year 2026 Budget distribution by project type. Renovation: $1,965,000; Equipment: $1,050,152; AODA: $345,000; Deferred Maintenance: $362,000; Facilities Modernization: $47,000.