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Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

Guidelines for Appropriate Use of Funds

Guidelines for Appropriate Use of Grant Funds

The university is entrusted with the responsibility to ensure that research funds are used in accordance with the terms set out in the trust or funding agreement. The following diagram provides a general framework to assess expense eligibility of external grant spending.

General Directive

Grant expenditures must be essential for the research for which the funds were awarded and the benefits should be directly attributable to the grant;
  • Not normally be provided by Ontario Tech to research personnel;
  • In accordance with the funding agencies requirements and program specific literature and supported by documentation;
  • Funds must be used effectively and economically;
  • Paid for in accordance with the terms and conditions of Ontario Tech policy and procedure;
  • No personal gain to the researcher or any member of the research team.

Ontario Tech provides for indirect costs, such as the costs associated with facilities and basic utilities, the purchase and repair of office equipment, administration fees, insurance for equipment and research vehicles, professional membership fees and basic communication devices such as landline office phones.

Authorization

The PI is responsible for authorizing expenditures from his/her grant account in accordance with the Agency's requirements and conditions of grants and with the institution's policies. No other party may initiate or authorize expenditures from an Agency's grant account without the PIs written delegated authority. All claims must have the PIs or delegate's signature. The signatures certify that:

  • All expenditures on the claim are for the purpose for which the grant was awarded;
  • All expenditures on the claim are eligible expenses;
  • All goods and/or services have been received;
  • The charges included have not been claimed for reimbursement from other sources; and
  • Reimbursement for expenditures received from other sources or institutions must be disclosed to the administering institution.

Reimbursement of Expenses Paid by Personal Credit Card

Researchers that are employees have the ability to obtain an Ontario Tech corporate card and are encouraged to do so. The Ontario Tech expense policy requires that certain expenditures (e.g. vehicle rental) be paid for with a corporate card. However, use of the Ontario Tech corporate card is not mandatory for many expenditures.

If an expenditure for reimbursement has been paid for by a personal credit card (i.e. non-corporate card), a copy of the original itemized receipt is required to support proof of payment.