Accounts Payable
Please submit vendor invoices to accountspayable@ontariotechu.ca for processing.
Submission Best Practices:
- One vendor per email
- Include the vendor name in the subject
Vendors are paid within 45 days of invoice date.
Vendor Payment Methods:
- CAD payments are made by direct deposit or cheque
- USD payments are made by cheque only
- All international payments in other currencies are made by wire transfer
|
Purchase Amount |
Purchase Order Required |
Signature/Approvals |
|
<$10,000 |
N |
One signature required for approval |
|
>$10,000 |
Y |
Refer to the Signing Authority Procedures for approvals required for purchases of over $10,000. Refer to the Procurement Policy for more information regarding purchases over $10,000
|
Full-time and limited-term employee expense reimbursements must be submitted using Concur. For more information including access requests and resources, see the Travel and Expense – Concur page.
Expense reimbursements are paid via direct deposit. You are required to set up your Accounts Payable banking to receive the payment via direct deposit. This could differ from your Payroll banking.
For a step-by-step guide, please refer to How to Set Up Your Accounts Payable Direct Deposit.
The University may issue student payments for the following:
- Awards and scholarships
- Bursaries
- Expense reimbursements
Set up your Accounts Payable Banking to receive payments quickly and efficiently.
For a step-by-step guide, please refer to the Office of the Registrar - Refund information and deadlines page. More details regarding refunds can also be found on the page.
Students who expect to incur two or more out-of-pocket expenses during their TA or RA employment contract or enrolment must submit their expenses through Concur. For more information, please see the Expense Reimbursements for Limited Term Employees and Students.
Students who expect to incur less than two out-of-pocket expenses must submit them using the manual expense claim form.